TL;DR: Build a Notion project tracker in five steps by creating a database, adding porcelain-specific status properties, and linking tasks to gift prototypes. This guide uses porcelain gift ideas as the project theme, so every field tracks design, kiln, and client delivery.
Notion Database Tutorial: 5 Steps to Build Your Project Tracker
Step 1: Create a Blank Database
In Notion, type “/database” and choose “Table – Inline.” Rename the first column “Project Name.” For a porcelain gift tracker, this column holds titles like “Blue Willow Vase Set” or “Hand-Painted Tea Cup Trio.” Add a second column by clicking “+” and select “Select” type. Name it “Porcelain Type” with options: Dinnerware, Decorative Figurine, Tea Set, Vase, or Ornament. Tip: Keep type names broad so you can filter gifts by category later.
If you want to dig deeper, check out our guide on Porcelain Gift Ideas: 10 Elegant Tutorials & DIY Projects.
Step 2: Add Status and Timeline Properties
Click “+” again and add a “Status” property (Select type) with values: Idea, Clay Forming, Bisque Firing, Glazing, Final Kiln, Shipping. Then add a “Date” property for “Kiln Date” and “Delivery Deadline.” For porcelain gifts, these dates matter because clay needs drying time. Tip: Use Notion’s “Date” format with “End date” checked to show a range, e.g., “Mar 3 – Mar 10” for a glaze cure.
Step 3: Create a “Client or Gift Recipient” Relation
Add a “Relation” property to link to a separate “Clients” database (or keep it simple with a “Text” property). For porcelain gift ideas, write the recipient’s name, like “Aunt Maria” or “Wedding Couple #12.” Tip: If you sell wholesale, use a “Multi-Select” property for “Retailer” instead, e.g., “Etsy,” “Local Gallery,” “Commission.”
Step 4: Add a “Design Notes” Rich Text Column
Click “+” and choose “Text” property. Rename it “Design Notes.” Here, describe the porcelain gift’s unique features: “Hand-carved floral relief, cobalt underglaze, 4-inch diameter.” Tip: Use Notion’s “@” mention to tag a teammate who is sculpting that piece. For extra organization, add a “Checkbox” property named “Sample Approved” – tick it only after the first bisque firing passes quality control.
Step 5: Build Views and Filter Your Tracker
Click “+ Add a view” and create three views: “All Projects” (table), “Upcoming Kiln Loads” (calendar, grouped by Kiln Date), and “Client Deliveries” (board, grouped by Status). Tip: In the “Board” view, drag a porcelain gift from “Glazing” to “Final Kiln” to update progress visually. For a final tip, add a “Formula” property to calculate days until delivery: `dateBetween(prop(“Delivery Deadline”), now(), “days”)`. This shows which porcelain gifts need urgent finishing.
FAQ
Q: Can I use this tracker for one-off custom porcelain gifts?
A: Yes. Just add a “One-Off” tag in the Porcelain Type property and set the Delivery Deadline to the client’s event date. The Status flow works the same.
Q: How do I track multiple kiln firings for a single porcelain item?
A: Create a “Firing Round” number property (1, 2, 3) and add a “Kiln Log” text column. Or duplicate the project row for each firing round and link them via a “Related Project” relation.
Q: What if I don’t sell – I just track personal porcelain gift ideas?
A: Replace “Client
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